FAQ - Frequently Asked Questions

Here you can find questions and answers regarding the solar workshop. If you still have any open question(s), please contact us: info [at] solarintegrationworkshop.org

Where will the workshops in 2017 take place?
At the H4 Hotel Berlin Alexanderplatz in Berlin.

Do I have to pay for my own hotel and travel expenses?
Yes. Every participant (including speakers etc.) has to pay for her/his own expenses.

How many participants will be expected at the workshops/symposium?
About 100 for the E-Mobility Integration Symposium, 150 for the Solar Integration Workshop, and 250 for the Wind Integration Workshop.

Will food and drinks be provided during the workshop?
Yes. Coffee breaks and lunch are included in the general registration fee as well as mineral water on the conference tables.

Will social events be organized?
Yes. We plan a Networking Event on Monday, 23 October 2017, for the E-Mobility Integration Symposium, a Networking & Poster Reception for the Solar Integration Workshop on Tuesday, 24 October 2017, and finally a Networking & Poster Reception for the Wind Integration Workshop on Thursday, 26 October. All these events have no additional cost but are included in the generel registration fee.

Will a dinner be organized?
Yes. We plan a special solar & wind dinner on Wednesday, 25 October 2017. Please note that you have to register separately for the dinner as it is not included in the general registration fee.

Is there a limited number for participating at the dinner?
Yes, as the number of seats for the dinner is limited, tickets are available on a first come, first served basis.

How do I register?
Registration is available online until one week before the start of the workshop. The opening of the online-registration is planned for June 2017 and will be announced on this website.

Can I also register directly at the venue in Berlin?
Yes, but please note that the price will be higher when registering at the venue.

Are there special prices for students?
Yes. We only ask you to send us a copy of your valid student ID via email after having registered online.

Do speakers or poster presenters have to pay for the workshop?
Yes. Speakers and poster presenters will pay a reduced registration fee. Please note that only one author per paper can register as speaker/poster presenter.

What payments are accepted?
We accept credit cards as well as payment by bank transfer. If you register directly at the venue in Berlin we accept credit cards and cash.

I am a student and accepted as speaker/poster presenter. Do I need to register as speaker/poster presenter or can I also opt for the students’ fee?
You may choose the lower fee applicable in the respective time scheme.

I am interested in submitting an abstract for the Call for Papers. How do I proceed?
Your abstract has to be uploaded together with a brief summary of the nature of your work and level of expertise to our Online Submission Platform until 11 May 2017. Read more here.

What will be the next step after having uploaded my abstract and brief summary?
You will get an email notification for your successful upload.

I have not received the confirmation mail. What might be the reason?
Sometimes it can take a while before emails are sent. If you have not received an email within an hour, check on the Online Submission Platform if your email address has been entered correctly. And have a look in your spam folder of your email account. You may also check your messages within the Online Submission Platform.

How do I know if my abstract has been accepted?
After the Call for Papers deadline (11 May 2017) we will carefully read all submitted abstracts and will then send you an acceptance or rejection by the beginning of July 2017.

My abstract has been accepted for oral presentation. How do I proceed?
Congratulations! You have now time to upload your full paper together with the copyright form to our Online Submission Platform until 31 August 2017. You will also have to prepare a powerpoint presentation that has to be uploaded by 15 October 2017 to our Online Submission Platform. If you cannot hold the presentation deadline, please bring the file on a USB memory stick directly to the workshop and hand it over to a staff member before the start of your session.

My abstract has been accepted for poster presentation. How do I proceed?
Congratulations! You have now time to upload your full paper together with the copyright form to our Online Submission Platform until 31 August 2017. Then, please bring your printed poster in the format DIN A0 directly to the workshop. It is NOT possible to print your poster at the workshop.

Where and how can I present my poster at the workshops?
The workshop program offers a poster session at the conference hotel on 24 October 2017 (Solar Integration Workshop) and on 26 October 2017 (Wind Integration Workshop). Fix your poster on any of the poster walls after having registered at the registration desk. Your poster cases have to be stored in the cloak room or at the wardrobe of the conference hotel.

Is it allowed to take photos during the workshop and the sessions?
During the sessions it is prohibited to take photos but you are allowed to do so outside the session rooms.

Is it allowed to record or videotape during the presentations?
No. It is strictly prohibited to totally or partly record any presentation held during the workshop.

Will photos or videos be taken by the organizer?
Yes. During the whole workshop our staff will take videos and photos. A professional photographer will also be at our event providing high quality shots that will later on be published on our websites. For videos of previous workshops visit our Youtube Channel.

Will the abstracts be available for the participants?
Yes. All abstracts will be available on our website before the start of the workshop.

Will the papers be available for the participants?
Yes. The papers are made available in the printed workshop proceedings and/or as PDF-files on a USB memory stick. If your are interested in proceedings of previous years, you can order it here.

Can I choose between printed proceedings and USB memory stick?
Yes. When registering online, you can select your preferred option. Please note that the proceedings are printed on demand only.

Where do I receive the proceedings/USB memory stick?
They are handed out during the registration at the venue.

Will the presentations be available after the workshop?
No. If you are interested in a specific presentation, please contact the speaker directly.

What opportunities do you offer for networking?
Coffee and lunch breaks, as well as our dinner event are perfect to meet other participants. We also organize two poster sessions with reception for the Solar & Wind Integration Workshops and a special networking event for the E-Mobility Integration Symposium, which provide an open atmosphere for getting in touch with other professionals.

I would like to chair one of the sessions in my field of experiences. How can I apply?
Please send an email directly to Energynautics’ staff member Ines Drewianka (i.drewianka [at] energynautics.com), telling her title and number of the session you are interested in. The deadline is 31 August 2017.

I am session chair during the workshop. Are there any guidelines that help me preparing for this task?
Yes. Guidelines are sent to you by email.

Is there a LinkedIn Group representing the workshop?
Yes. Please register for the group here.

Is the workshop available as a Xing Group?
No. But we regularly submit posts in different other groups with regards to renewable energy.

Do you twitter?
Yes. To follow us on Twitter click here.