FAQ - Frequently Asked Questions

Here you can find questions and answers regarding the solar workshop. If you still have any open question(s), please contact us: info@solarintegrationworkshop.org


Where will the workshop in 2014 take place?
At the Estrel Hotel in Berlin, Germany.

Do I have to pay for my own hotel and travel expenses?
Yes. Every participant (including speakers etc.) has to pay for her/his own expenses. This is not included in the workshop registration fee.

How many participants will be expected at the workshop?
About 100-150 for the Solar Integration Workshop, and 250-300 for the Wind Integration Workshop.

Will food and drinks be provided during the workshop?
Yes. Coffee breaks and lunch are included in the general registration fee as well as mineral water on the conference tables.

Will a dinner be organized?
Yes. We plan a special solar as well as wind dinner. Please note that you have to register separately for each of the dinners as it is not included in the general registration fee.

Is there a limited number for participating at the dinner?
Yes, as the number of seats for the dinner is limited, tickets are available on a first come, first served basis.

Registration & Fees

How do I register?
Registration is available online until one week before the start of the workshop. The opening of the online-registration will be announced on this website.

Can I also register directly at the venue in Berlin?
Yes, but please note that the price will be higher when registering at the venue.

Are there special prices for students?
Yes. We only ask you to send us a copy of your valid student ID via email after having registered online.

Do speakers or poster presenters have to pay for the workshop?
Yes. Speakers and poster presenters will pay a reduced registration fee. Please note that only one author per paper can register as speaker/poster presenter.

What payments are accepted?
We accept credit cards (Visa and Mastercard), as well as payment by bank transfer. If you register directly at the venue in Berlin we accept credit cards.

I am a student and accepted as speaker/poster presenter. Do I need to register as speaker/poster presenter or can I also opt for the students' fee?
You may choose the lower fee applicable in the respective time scheme.

Call for Papers/Submission of abstracts

I am interested in submitting an abstract for the Call for Papers. How do I proceed?
Your abstract has to be uploaded together with a brief summary of the nature of your work and level of expertise to our abstract submission platform until 26 June 2014. Read more here.

What will be the next step after having uploaded my abstract and brief summary?
You will get an email notification for your successful upload.

I have not received the confirmation mail. What might be the reason?
Sometimes it can take a while before emails are sent. If you have not received an email within an hour, check on the abstract submission platform if your email address has been entered correctly. And have a look in your spam filter, sometimes the confirmation email is stuck there.

How do I know if my abstract has been accepted?
After the Call for Papers deadline (26 June 2014) we will carefully read all submitted abstracts and will then send you an acceptance or rejection by 20 July 2014.

Submission of full papers

My abstract has been accepted for oral presentation. How do I proceed?
You have now time to upload your full paper together with the copyright form to our paper submission platform until 15 September 2014. You will also have to prepare a powerpoint presentation that has to be uploaded until 31 October 2014 to our presentation submission platform.

My abstract has been accepted for poster presentation. How do I proceed?
You have now time to upload your full paper together with the copyright form to our paper submission platform until 15 September 2014. Then, please bring your printed poster in the format DIN A0 directly to the workshop. It is NOT possible to print your poster at the workshop.

Where and how can I present my poster at the workshop?
The workshop program offers a poster session on 10 November 2014 (Solar Integration Workshop) and on 11 November 2014 (Wind Integration Workshop) at the conference hotel. Fix your poster on any of the poster walls after having registered at the registration desk. Your poster cases have to be stored in the cloak room of the conference hotel.

Photos & Videos

Is it allowed to take photos during the workshop and the sessions?
Yes. But please do not use flash during the presentations as it may distract the speaker.

Is it allowed to record or videotape during the presentations?
No. It is strictly prohibited to totally or partly record any presentation held during the workshop.

Will photos or videos be taken by the organizers?
Yes. During the whole workshop our staff will take videos and photos. Each presentation will also be videotaped.

Papers & Presentations

Will the papers be available for the participants?
Yes. The papers are made available in the printed workshop proceedings and/or as PDF-files on a USB memory stick.

Can I choose between printed proceedings and USB memory stick?
Yes. Every participant receives the electronic paper version on the USB memory stick. If you would like to read the papers in the printed proceedings as well, please choose this option during the online registration process. The proceedings are printed on demand only.

Where do I receive proceedings/USB memory stick?
They are handed out during the registration at the venue.

Will the presentations be available after the workshop?
No. If you are interested in a specific presentation, please contact the speaker directly.


What opportunities do you offer for networking?
Coffee and lunch breaks, as well as both dinners are perfect to meet other participants. We also organize a poster session and a reception, which provides an open atmosphere for networking.

Session Chair

I would like to chair one of the sessions in my field of experiences. How can I apply?
Please send an email directly to Energynautics' staff member Ines Drewianka i.drewianka@energynautics.com, telling her title and number of the session you are interested in. The deadline is 15 September 2014.

I am session chair during the workshop. Are there any guidelines that help me preparing for this task?
Yes. Guidelines are sent to you by email.

LinkedIn, Xing & Twitter

Is there a LinkedIn Group representing the workshop?
Yes. Please register for the group here.

Is the workshop available as a Xing Group?
No. But we regularly submit posts in different other groups with regards to renewable energy.

Do you twitter?
Yes. To follow us on Twitter click here.